St. Louis Cardinals
  • 24-Sep-2021 to Until Filled (CST)
  • Finance & Administration
  • St. Louis, MO, USA
  • FNCADM - Finance & Administration

Summary of Responsibilities:

The HR Generalist - Benefits & Compliance position is responsible for assisting with developing and administering employee benefits programs for the St. Louis and Springfield Front Office staffs and the Minor League staff including but not limited to: medical, dental, vision, short and long term disability, life insurance, voluntary benefits, Aflac, MLB Pension Plan for Non-Uniformed Personnel, 401(k) retirement plan, and employee wellness initiatives. This position audits all data and ensures compliance with all federal, state, local, and MLB regulations.

Location: St. Louis, MO, USA

Remote: No

Essential Functions of the Job:

  • Benefits Administration: Daily administration of the St. Louis and Springfield Front Office and Minor League field staff and players Health and Welfare and Retirement (401(k) and pension) plans, including: processing of new hires, qualifying and life events, and terminations/COBRA in the Human Resources Information System (HRIS) in coordination with HR staff; obtain and file required employee documentation in compliance with plan documents and department procedures; reconcile for approval the monthly Health and Welfare invoices by allocating insurance payments to correct cost centers for payment and ensuring accurate and timely data in both the HRIS and benefit vendor databases; process and administer 401(k) enrollments, changes, loans, and withdrawals, ensuring accurate and timely processing in accordance with plan documents.
  • Benefits Compliance: In coordination with the HR Manager, ensure accuracy of weekly benefit vendor export files; respond to all benefit legal requests such as Qualified Domestic Relations Orders; data input and reporting for the Non-Uniformed Personnel Pension Plan; manage the Open Enrollment process including assessing benefit needs and trends, scheduling of vendors and employees meetings, configuring HRIS Open Enrollment module, and auditing enrollment data; assist with account analysis, bidding and securing rates, and plan recommendations to Management; administer all leaves of absence in compliance with federal, state, and local law, and company policy including employee education regarding leave options, ensuring all paperwork is completed timely and accurately, designating leaves compliantly, and auditing pay replacement and benefits continuation during leaves.
  • Communication: Daily correspondence with Front Office and Minor League field staff and players regarding Health and Welfare and Retirement plans and leaves of absence options including plan design options, escalating employee billing issues, annual education and training to employees and managers to support excellent customer service.
  • Retirement Plan Administration: Work with HR Manager to complete 401(k) and pension plan audits for submission of Form 5500 and subsequent Summary Annual Report and Annual Funding Notice mailings. Audit paid time off annually in coordination with Payroll. Manage online portal for employee benefits self-service options, ensuring documents and reference tools are accurate on the site. Prepare reports for required annual reporting. Maintain HRIS records and compile reports from database. Ensure compliance with and communication of all benefit plans to management and employees. Create accurate and timely collection of data resulting in accurate notification of benefits eligibility, coverage, and reporting as required by federal, state, and local law and Club and MLB policies.
  • Wellness Initiatives: Develop, maintain, and expand employee wellness initiatives by creating and improving upon wellness ideas and increasing communication to improve overall employee health and to impact claims and premium costs for the Front Office and Minor League benefits plans. Duties include being the liaison with the on-site nurse, facilitating periodic lunch-n-learns, and coordinating the annual employee benefits health fairs to promote all benefits programs and increase understanding.
  • Plan Evaluation/Analysis: Maintain, evaluate, and make recommendations to HR's Manager and Vice President regarding employee benefits programs by studying and assessing benefit needs and trends. Design and conduct employee educational programs and meetings regarding benefits related material to continuously learn what benefits are best for employees and for the organization with respect to cost.

Education & Experience Required:

  • Bachelors in Human Resource Management, Business Management, or related field
  • 1-3 years experience with HRIS, including a benefits module
  • 1-3 years experience in benefit administration
  • 1-2 years experience working with benefits brokers and executive management
  • Detailed oriented, problem solver, analytical approach to data organization
  • PC literate, proficient in Microsoft Office and Excel Good organizational skills
  • Ability to handle and prioritized multiple tasks Knowledgeable of HRIS capabilities
  • Ability to understand internal processes as they relate to new hires, benefit plans and administering human resources programs and systems
  • Ability to work with frequent interruptions and changes in priorities
  • Excellent communication skills (interpersonal, written, verbal, and presentation)
  • Ability to build and maintain professional relationships with benefits brokers and management
  • Ability to analyze benefit plans and cost

Education & Experience Preferred:

  • Bachelors in Human Resource Management, Business Management, or related field
  • 3-5 years experience managing data in HRIS system, including experience administering plans via a benefits module
  • 3-5 years experience in benefits administration
  • 3+ years experience working with benefits brokers and executive management
  • 1-3 years experience administrating employee wellness initiatives
  • Familiarity with Minor League employee benefit plans
  • Familiarity with retirement plans, including traditional pension plans
  • Certified Employee Benefits Specialist (CEBS)
  • Fluent in Spanish (verbal and written)

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