St. Louis Cardinals

Benefits Coordinator Jobs at St. Louis Cardinals

Sample Benefits Coordinator Job Description

Benefits Coordinator

Summary of Responsibilities:

The St. Louis Cardinals Human Resources department is seeking candidates for the Benefits Coordinator position. This position is responsible for administering employee benefits programs including the wellness initiatives, retirement plans, and health & welfare plans under the supervision of the HR Manager. Duties include working closely with the HR Manager to communicate the benefits options offered to employees and may also include Voluntary Benefits as well as Work-Life Benefit options. This position is also responsible for ensuring all new hires, changes, and terminations transactions are processed in a timely manner in accordance with plan documents and laws, and recommending a communication plan for open enrollment. This position is accountable for correct employee data in all vendor, Club and MLB databases and reports.


Essential Functions:

  • Benefits Administration: Administer all daily transactions of Club benefit plans (i.e. medical, dental, vision, life, disability, etc.) to create accurate and timely collection of data resulting in accurate notification of benefit eligibility, coverage and reporting as required by the Club and MLB. Enter all employee benefit transactional additions, changes and terminations of employees into Club, Vendor and MLB databases to support excellent customer service to employees as it relates to their benefits. Ensure timely filing of all benefit changes and supporting documentation into employee files for accurate personnel files. Communicate health & welfare insurance options and trouble shoot benefit issues for Front Office and Minor League Staff and Players. Ensure new hire process is timely and Front Office and Minor League Staff are notified of benefits. Serve as first line with Front Office, Field Staff as well as Minor League players regarding plan questions and concerns; escalate issues to HR Manager.
  • Retirement Plan Administration: Administer the daily transactions of the Retirement Plans including the pension plan and the 401(k) Plan under the guidance of the HR Manager. Guarantee timely input of correct data into Club and MLB databases. Compile and maintain 401(k) enrollments, changes, loans, etc., and ensure accuracy and timeliness in accordance with plan documents.
  • Benefit Processing: Administer the Front Office and Minor League affiliate leave of absence options, including FMLA and Disability processing. Ensure accurate records and tracking. Monitor Front Office leave balances via timekeeping system and leave trackers; collect trackers at end of year for exempt staff. Administer Front Office and Minor League COBRA requirements in accordance with federal, state, and local law and Cardinals policies. Work closely with fellow HR staff in processing new employees and employee changes to support HR with employee benefit processing, changes and data for analysis and problem solving. Ensure timely distribution of required annual notices (SARS, Medicare, ACA). Work closely with HR Manager on ACA related tasks. Will also compile and reconcile monthly health & welfare benefits invoices for HR Manager review and approval, and coordinate allocation of insurance payments to correct cost centers.


Education & Experience Required: 

  • Bachelors in Human Resource management or related field
  • 1-2 years experience in HR office as generalist or coordinator
  • 1-2 years experience administering benefits
  • 1-2 years experience with HRIS regarding benefits, preferably Ultimate software
  • Detailed oriented, problem solver, analytical approach to data organization
  • Strong knowledge of Microsoft office, Excel Proficient
  • Good organizational skills and the ability to handle multiple tasks and prioritizing
  • Knowledgeable of HRIS, Ultimate software preferred
  • Knowledge of regulations relating to benefit plans
  • Ability to understand internal processes as they relate to new hires, benefit plans and administering human resources programs and systems
  • Ability to work with frequent interruptions and changes in priorities
  • Excellent communication skills (interpersonal, written, verbal and presentation)
  • Ability to maintain professional relationship with benefit brokers


Education & Experience Preferred:

  • 3+ years of experience in HR office as generalist or coordinator
  • 3-5+ years of experience administering benefit
  • 3+ years of experience with HRIS regarding benefits, preferably Ultimate software
  • Familiarity with Minor League employee benefit features
  • Certified Employee Benefits Specialist (CEBS) preferred
  • Proficient in Spanish (in both speaking and written) preferred



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